Built for venues and event organizers—control in the portal, demand in the app.
The portal is where you do admin work at a desk: guest lists per event (you can run several with their own names and categories), free and paying counts, check-in status, search and filters for the door, manual edits, import and export, permanent VIP lists, and a guest list log when you need a paper trail. Every list stays in sync with the app—one platform, not two databases—so changes show up in real time wherever your team works.
Real-time
Edits in the portal and the app stay in lockstep—no stale exports or “which sheet is live?” moments.
Multiple guest lists
Add more than one guest list on the same event—each with its own name—so VIP, press, partners, or door specials stay organized while the portal and app stay in sync.
Free & paying
Track complimentary spots and paid entry together with headcount and check-in progress for the night.
Guest categories
Label guests with categories your team actually uses—so the door, marketing, and finance all read the same buckets without retyping notes.
The app is for on-the-go work: scan the calendar from the floor, check a name at the door, or let guests discover your night and follow the entry path you configured. You can run the list mostly from the portal, mostly from the app, or split the work across both—either side reads and writes the identical data, so office, door, and crowd stay aligned without overnight exports or manual reconciling.
Door-ready
Search and filters tuned for busy lines when names, IDs, and last-minute adds arrive faster than small talk.
Permanent lists
Keep standing lists that carry across nights and events—regulars, partners, and crews land in the right list without rebuilding from scratch.
Import & export
Bring guests in from spreadsheets when you need speed, and export when finance or partners need a clean snapshot.
Guest list logs
A dated trail of adds, edits, and who did what—so when someone asks how a name got on the list, you have the paper trail.
Staff statistics
See how the night is performing for your team—counts, check-in pace, and list health—without exporting to a second tool.
Get started with GuestBuddy today and discover seamless event management with powerful, efficient tools.